Departments & Groups

Billing built for the whole department

Alternate funding groups, academic divisions and emergency departments don't bill like solo physicians — and they shouldn't be billed like them either. IntelAGENT handles the group remittance, the per-physician reconciliation and the shift-level import in one place.

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Per-physician flat pricing Group MC EDT handling PHIPA Compliant Canadian Data
Who this is for

Four kinds of group, one system

Each has a different funding model. All of them break the tools designed for a solo practice.

Hospital departments

Many physicians, one MOH group number, one deposit. The department needs to know who earned what before it can distribute anything.

AFA & alternate funding

Payment arrives as premiums on a single group remittance rather than claim by claim. Working out what each physician actually earned means reading that file properly, not totalling up claims.

Academic divisions

Cross-appointments, residents and fellows, physicians who bill under the division some days and their own number on others. Both streams need to reconcile.

Emergency departments

Thirty patients a shift, premium codes that turn on the hour and the day of week, and a tracking board export that has to become claims without an evening of typing.

Peer benchmarking

See what the group is leaving behind

Every member is measured against statistically similar physicians in their own specialty — not against each other. A family physician and an emergency physician are each judged on their own terms.

Revenue per claim against the group, the specialty and the peer cluster
Add-on codes the cluster bills that your members aren't
Rejection patterns per physician, so the same error stops repeating
Thin-volume members are suppressed rather than misrepresented
The group peer billing analysis, listing each physician with revenue per claim and comparisons against their group, specialty and peer cluster
The group remittance report: a per-physician breakdown of one monthly deposit across HCP, holiday premium, age premium, RMB, WSIB and relativity columns, with the column totals tying back to the deposit
Group remittance

One deposit in, every physician accounted for

The Ministry pays the group as a single lump sum. We take the raw remittance file apart and rebuild it as a per-physician statement that ties back to the cent.

  • Split outHCP, holiday, age premium, RMB, WSIB and relativity, by doctor
  • Ties outColumn totals reconcile to the deposit — no manual tie-out
  • EveryoneCovers every physician on the file, including non-subscribers
  • Every cycleA new statement each pay cycle, with the history kept
A whole shift imported from an Epic export, twenty-five claims parsed at once with two flagged for a premium-code problem before submission
Bulk import

A whole shift in one drag and drop

Export the tracking board from Epic or Cerner and drop the file in. We read the patients, apply the codes, and flag what won't pay before it reaches the Ministry.

Epic and Cerner templates built in, plus custom column mapping
Time-of-day and weekend premium rules checked as the file loads
WSIB and out-of-province visits routed away from OHIP automatically
Submit the clean ones now, fix the flagged ones after the shift
Features

Scale your billing operations

Purpose-built for departments, divisions and healthcare organizations.

Multi-provider management

Manage billing for every physician in the department from a single dashboard. Track performance and revenue across providers.

  • Unified provider view
  • Individual performance metrics
  • Role-based access control

Consolidated reporting

Department-wide insights from reports that aggregate across every provider billing under the group number.

  • Department-level analytics
  • Exportable to Excel/PDF
  • Scheduled report delivery

EMR integration

We read what your hospital already produces. Epic and Cerner exports are supported out of the box, so a shift's tracking board becomes claims without re-keying a single patient.

  • Epic and Cerner templates built in
  • Custom column mapping for any export
  • API-based integration where you want it

Dedicated support

Groups get priority support with a dedicated account manager and training for the administrators who run the billing.

  • Dedicated account manager
  • On-site training available
  • Priority issue resolution
Group MC EDT

Ministry files, routed to the right physician

In most groups every batch edit, error report and remittance advice lands in one shared mailbox, and the only way an individual physician sees their own is to ask the group administrator to go find it. Designate IntelAGENT on the group's MC EDT account and we collect those files the day they're issued, split them, and put each one in front of the physician it belongs to.

No more forwarding

Physicians stop emailing the administrator for their own reports.

Same day, not same month

Rejections surface while the chart is still fresh enough to fix.

Nothing goes missing

Every file is matched to a physician, and unmatched ones get flagged.

Group and solo

Most physicians bill both ways

Group shifts during the week, a clinic or locum work on the side. One account covers both, and each stream reconciles against the right remittance.

One login, two streams

Claims under the group number and claims under their own sit side by side, tagged and reported separately.

Administrators see the group

Group leads get the department-wide view. Physicians see their own billing, and only their own.

Flat per-physician pricing

A predictable monthly rate per doctor covering both streams — not a percentage of a payment that shadow-billing makes meaningless. Ask for group pricing.

Questions

Common questions

Do all our physicians need to create accounts?

No. We create accounts for the entire group at once, and no MC EDT designation is required from the individual physicians. Nobody has to sign up, fill in a form, or set anything up on the Ministry's side — give us the roster and the group is ready to go.

Which EMRs can you import from?

Epic and Cerner exports are supported out of the box, and any spreadsheet can be mapped to a reusable custom template. If your department has a tracking-board export we haven't seen, send us a sample and we'll build the template.

Who can see what?

Group-wide reporting is limited to the administrators you nominate. Individual physicians see their own billing only. Access is scoped to the specific MOH group number, so an administrator of one group cannot see another.

What does it cost?

Groups are priced at a flat monthly rate per physician that covers both their group billing and any solo billing they do. Percentage-of-payment pricing doesn't work for alternate funding arrangements, so we don't use it here. Contact us for a quote based on your headcount.

Get Started

Let's look at your group's remittance

Send us one month's group RA and we'll show you the per-physician breakdown built from your own file, before you commit to anything.

Contact Sales Book a Demo